Meetings are necessary but can be a waste of time. Follow these simple rules and nobody gets hurt.
- Always set an agenda. People need to know why they’re coming to a meeting and what’s going to be discussed. If you’re invited to a meeting that doesn’t have an agenda, ask the organiser to set one.
- Book a meeting room and double check that it’s reserved
- Be mindful of the time zone for all attendees and when is convenient for them. e.g. Try not to book a meeting when people are generally having lunch.
- Related: Make sure to include appropriate phone numbers if people are dialling in from other countries.
- Review the agenda before the meeting and make sure you are prepared, especially if it’s a follow up meeting and you have been asked to do something
- Show up on time. Inability to use calendar software is not an excuse
- Bring pen and paper, or something to take notes. If you don’t you will be asked to leave.
- Be present. This means paying attention, and engaging with the discussion. If you’re in the room, you’re expected to contribute
- Stay on topic
- Finish on time.
- Review your notes and make sure to follow up on any action items
- If you’re unclear about anything, ask the group